Email 101 - Setting up Email

Your account at EZ2ba.com comes with several email boxes for you to communicate with client, coworkers, family and friends. There are two primary options for retrieving your email.

1.) WebMail - Our web browser based email program.

2.) A regular PC based email program like Outlook Express. In addition to these options you can forward your email to an existing email box such as your AOL, Yahoo or Hotmail account. This article will help you understand the options that you have available to you. Let's start with creating your first email box.

Use the Mail Manager in the Command Center to create your first email box on the account. You also need to create a corrosponding email box in your email software (We'll discuss this further later in this article).

When you first sign up for EZ2ba.com, the server creates an email box using your Account User ID. You can use the Email Manager to add more email boxes if you wish.

Once created, your email address is that name followed by the "@" symbol and your domain name (jdoe@yourdomain.com).

WebMail is the easiest way to send and receive your email because you don't have to install the software on your computer. All you need is your browser. You can also access your email from any computer worldwide, be it a PC, a Mac or a Unix, as long as it has a browser and a connection to the web. Even if you have more than one email box on the server, you can use the WebMail interface to access them all.

WebMail is accessed by entering your URL plus "/mail" (www.yourdomain.com/mail). Your email is accessed with your User ID and Password. From there you can read, compose and send your email. Also included is the ability to spell check your work before sending it.

To use WebMail, You need to have set up an email box, user ID, and the password to access the box using Mail Manager.

The most common way of accessing your email is to use a program on your office computer. There are many different applications used for this purpose. Some common applications are Outlook Express, Netscape Communicator and Eudora. Set up information on some of these is located here.

Different software is going to use different terms to mean the same thing. So you may end up guessing a little or you may need to ask your local computer geek to help translate. If you've a computer geek on hand, forget the translation. Buy the guy or gal a cup of Starbucks and have them install the software for you. Let's start with some general terms you will run into when learning this stuff. The following information defined below will need to be assembled in order to set up your email program.

Email Address: Okay, your thinking that this just too obvious, right? Actually, you may have more than one email address. Outlook and Eudora for instance can check several email boxes. These programs can make it appear that the email you're sending out came from the email box of your choice.

Client: This is the term used to describe a computer connecting to another computer (typically called a server). An Email client is the software used to send and receive email.

User ID: The user ID is also known as the user name. This is the portion of your email address that precedes the @ symbol in your email address.

Password: This is the special code that is associated with the User ID used to secure your email from prying eyes.

POP Server: This is the server where your email is stored until you download it. This is also known as your server for incoming mail. This does not have to be the same server as your SMTP server. The welcome letter that you received when you first signed up for your EZ2ba.com account provided you the name of your POP server. It would have been mail.yourdomain.com.

SMTP Server: This is the server that manages your outgoing email. This server gets the outgoing email from you and directs it to the POP server of the recipient. This server does not have to be the same server as your POP server. On the EZ2ba.com system, the preferred SMTP server is the one that has been provided by your ISP.

IP or IP Address: Before there were domain names there were and still are numeric addresses on the internet that specifically identify your web site on the internet. Whether you enter an IP address or a domain name into your browser or email client they take you to the exact same place. The term "internet address" which now means "domain name" used to mean IP Address. It's important to note that these two addressing schemes are interchangeable.

The above items needed to set up your email client can be found in the following locations.

Welcome Letter - IP Number, POP Server

Your own ISP - Your SMTP server name

Command Center - Use the Email management icon to create email boxes with User IDs and passwords

Armed with the above information, you should be able to successfully setup your email software.

That should be the final bit of information that you should need to setup any email application you choose to use.

To test your new email boxes is simple; Send yourself some email. Sending to and from your new email box would send the email on a round trip, testing all aspects of your email box.

Further questions can Ask A Question of our support staff 24/7.

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